Executive Assistant

Job Description

Our client an international company is looking for an energetic, reliable and experienced Executive Assistant who can carry out below job functions:

ESSENTIAL JOB FUNCTIONS:

At least 4 people from the senior leadership team

Manage calendars and desks for 3 time zones including Pakistan, US and Singapore.

Manage three offices in Pakistan (Lahore, Islamabad & Karachi)

Acquainted with technology and calendar/desk management tools (i.e Google Suite)

Plan and execute on team building events and off-sites

Organize visits for external guests; act as the face of the company and ensure guests are treated with the utmost hospitality

Organize visits for external guests; act as the face of the company and ensure guests are treated with the utmost hospitality

Maintain expenses using company provided tool; review and coordinate approval of all expenses including processing accounts payable invoices

Maintain confidentiality and operate with the highest of ethical standards and professionalis

Calendar management and keeping the calendar up to date with the changes

Organizing meetings with the clients’ and internal executives

Manage travel logistics that includes hotel reservations and travel

Executing independent tasks assigned by the director/s on timely manner

Preparing and sourcing supporting documents for meetings.

Skills

Fluent in English written and Oral

Documentating MOMs